By providing personal details, submitting an application (including where you undertake video interviewing) or CV, or registering interest for employment with the Macquarie Group of Companies ('Macquarie'), you will supply Macquarie with personal information, which will include your application data, right to work status, educational history and contact details, and may also include other personal information (such as gender) ('your information'). Please note that, once entered, Macquarie will only collect, use and disclose your information where this is necessary for the administration of the recruitment process and, where applicable, your employment/engagement with Macquarie, or where Macquarie has a legitimate interest in processing the data. For example, this could be for the following purposes:
In carrying out the above activities, your information may be controlled and processed by any of Macquarie's officers, affiliates, agents, contractors and service providers worldwide. Where it is necessary for your data to be transferred to other jurisdictions, Macquarie will take steps to protect your information against misuse or loss and will comply with local law (where relevant) in respect of the transfer. Please do not submit your information if you do not want your information to be dealt with in the ways described in this notice.
If your application is unsuccessful, Macquarie may retain your information on file for, subject to local law or regulatory expectations applicable in the jurisdiction of the role you have applied to, 3 years and may contact you if another role arises (if you apply for another role before the 3-year mark is reached, the 3-year period for all information will re-start from the date you apply for that subsequent role). When the 3-year mark is reached, Macquarie will make best efforts to either delete, anonymise or put personal information about you ‘beyond use’ within a period of 3 months. Please contact Macquarie if you do not want Macquarie to retain your information on file for these purposes. If your application is successful, Macquarie will retain your information as part of your employment records.
You are not required by law to submit your information, but Macquarie may not be able to accept or process your application for employment if the information is not supplied. You may request access to your information (and the correction of incorrect information) at any time by contacting Macquarie at privacy@macquarie.com. If you are in the European Union (EU) or the European Economic Area, you may also request that the personal data that you have submitted to us be transferred to another controller. Macquarie will address any such requests in accordance with the obligations applicable to us under the EU General Data Protection Regulation (GDPR). If you are concerned about the way in which Macquarie has processed or used your personal information, you have the right to lodge a complaint with the Information Commissioner in your location, if available.
Effective 1 January 2023
This Notice describes the personal information Macquarie Group collects from and about prospective employees who reside in California. We want you to understand the categories of personal information we collect and the purposes for which the information will be used. This Notice may be read in conjunction with the Macquarie Group Privacy Policy, which is accessible here and Macquarie’s California specific Addendum which is accessible here.
Prospective employees, who reside outside California should review the Macquarie Group Privacy Policy to understand the standards of privacy practice and security applicable to them.
| Categories of personal information we collect |
What we do with it | How long we keep it |
|---|---|---|
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If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Identifiers to verify that you are eligible to work in the United States, such as a Form I-9 and the information required by that form (including your date of birth and signature, as well as sensitive information such as your Social Security Number, and driver’s license or passport number). | To comply with legal requirements and to process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Educational information, such as the schools you have attended and your degrees, and professional or employment related information about your qualification and background, such as professional licenses and employment experience. | To determine your qualifications and make employment decisions. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Professional or employment-related information, such as references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.). | To process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Information reported to us as a result of a consumer report or investigative consumer report that you authorize. | To process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify). | To comply with governmental record keeping and reporting requirements and to measure the effectiveness of our recruiting efforts. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Information concerning your legal authorization to work in the United States and whether you will require visa sponsorship now or in the future. | To comply with legal requirements / ensure that you are legally authorized to work in the United States. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Biometric information such as fingerprints. | To provide to securities regulators and, where permitted by federal, state and local law, to conduct a background check to determine whether to offer you a job. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Visual information, such as photographic images, closed circuit television obtained from security cameras in certain locations in our offices and surrounding areas. | To maintain the security and safety of our premises, personnel, equipment and information. | 30 days |
If you are a registered representative in the securities industry:
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If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Additional information as described in our policies and procedures. | To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. We retain all information related to your employment for 10 years after the date employment ends; we retain health and safety records for 30 years after the date employment ends. |
We do not sell, share or disclose to third parties any personal information we collect from prospective employees.
If you have visited our public website, we have shared your IP address, the URL you came from, and your interaction with the website with analytics providers for their use in cross-context behavioral advertising across multiple websites. Our Notice of Right to Opt-Out of Sale or Sharing is available here.
This China Addendum (“Addendum”) is a local supplement of the Careers Privacy Policy of Macquarie Group (“Careers Privacy Policy”) and intends to highlight the specific principles and rules that Macquarie (which includes Macquarie Investment Advisory (Beijing) Co. Ltd., Macquarie Investment Advisory (Beijing) Co. Ltd., Shanghai Branch, Macquarie Investment Consulting (Shanghai) Co. Ltd., Macquarie Commodities Trading (Shanghai) Co. Ltd., Macquarie Securities (Australia) Limited Shanghai Representative Office, and their branches, subsidiaries and related entities) (the “Company” or “we”) follows when processing your personal information during the recruitment process in accordance with the applicable laws of the People’s Republic of China (“China”, and for the purpose of this Addendum only, “China” refers to the mainland of the People’s Republic of China, excluding Hong Kong Special Administrative Region, Macau Administrative Region and Taiwan region).
Before you submit your resume and/or job application form to us, please read this Addendum carefully and understand the information provided herein. Please indicate your consent and separate consent to the specific processing activities described herein by checking the appropriate box and signing at the end of this Addendum.
"Sensitive personal information" is subject to special protection under Chinese law. Sensitive personal information means the personal information that, once disclosed or illegally used, is easy to infringe upon the personal dignity of natural persons or endanger the safety of human life and property, including such information as biometric identification, religious belief, specific identity, medical treatment and health, financial accounts, and whereabouts, as well as personal information of minors under the age of 14.
We need to process your sensitive personal information (including your identification document information, criminal records and information on civil proceedings to consider your job application and decide whether to enter into an employment contract with you. Without such information, we may not be able to proceed with your application.
We will not process your sensitive personal information unless we have obtained your separate consent or are otherwise required by applicable laws and regulations. We take strict measures to protect your sensitive personal information.
As Macquarie adopts a unified global human resources management framework, in order to consider and process your application, we need to provide your personal information to recipients located outside of China, including certain overseas affiliates of Macquarie group located outside of China.
In order to transfer your personal information to the overseas recipients, we will obtain your separate consent, and will ensure that the overseas recipients' processing of personal information meets the personal information protection standards prescribed by the applicable laws and regulations.
Names and contact details of the overseas recipients, the purposes and manners of processing, and the types of personal information to be transferred are set out in the below table.
| Recipient name | Contact details | Purpose and manner of processing | Types of personal information to be transferred |
|---|---|---|---|
| Macquarie Group Services Australia Pty Limited | privacy@macquarie.com | To implement regional and global human resources decisions, conduct background screenings and communicate with you about the recruitment and onboarding process, your personal information will be uploaded to information systems uniformly deployed by Macquarie group and be accessed by authorised Macquarie employees who need to review and process your information | All types of personal information as described in the Careers Privacy Policy |
| Sterling Risq | privacy@sterlingcheck.com | To conduct background check on shortlisted candidates | Personal details such as your name, date of birth and contact information |
You are entitled to a series of legal rights with respect to your personal information held by us, including the rights to:
You may exercise your rights by emailing us at privacy@macquarie.com.
For further details on Macquarie’s approach to data privacy, please view Macquarie's Group Privacy policy.
You can contact us by phoning +61 2 8232 3333, faxing us at +61 2 8237 4544, writing to Macquarie Careers, GPO Box 4294 Sydney NSW 1164 Australia, or emailing privacy@macquarie.com.
