California Addendum

This Addendum supplements Macquarie’s Global Privacy policy and applies to all California resident prospective employees, employees, and independent contractors. Except as noted below, nothing in this Addendum changes or modifies any of the policies or procedures set forth in Macquarie’s policies and procedures.

California resident prospective employees, employees, and independent contractors have certain additional rights over the employment-related personal information (“PI”) that Macquarie collects. This California Privacy Policy Addendum describes the personal information that Macquarie (collectively, “Macquarie,” “we,” “us,” and “our”) collects about prospective employees, employees, and independent contractors, the rights you have with respect to that information, and how you can exercise those rights.

Personal Information we have collected about you in the last 12 months

The following table lists the categories of California Personal Information we may have collected about prospective employees, employees, and independent contractors in the last 12 months, the categories of sources from which we have collected it, and how we will use the information.

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Categories of PI we collect	Categories of sources from which we collect PI	Business or commercial purpose for collecting PI
PROSPECTIVE EMPLOYEES
Identifiers, such as your name, mailing address, email address, marital status, and telephone number(s).	You	To communicate with you during the application and screening process. To process your application at offer stage.
Identifiers, including sensitive information such as Social Security Number, and date of birth.	You	To process your application at offer stage.
Identifiers to verify that you are eligible to work in the United States, such as a Form I-9 and the information required by that form (including your date of birth and signature, as well as sensitive information such as your Social Security Number, and driver’s license or passport number).	You	To comply with legal requirements and to process your application for employment at offer stage.
Educational information, such as the schools you have attended and your degrees, and professional or employment related information about your qualification and background, such as professional licenses and employment experience.	You	To determine your qualifications and make employment decisions.
Professional or employment-related information, such as references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.).	You Third parties	To process your application for employment at offer stage.
Information reported to us as a result of a consumer report or investigative consumer report that you authorize.	You	To process your application for employment at offer stage.
Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify).	You	To comply with governmental record keeping and reporting requirements and to measure the effectiveness of our recruiting efforts.
Information concerning your legal authorization to work in the United States and whether you will require visa sponsorship now or in the future.	You	To comply with legal requirements / ensure that you are legally authorized to work in the United States.
Biometric information such as fingerprints.	You	To provide to securities regulators and, where permitted by federal, state and local law, to conduct a background check to determine whether to offer you a job.
Visual information, such as photographic images, closed circuit television obtained from security cameras in certain locations in our offices and surrounding areas.	You	To maintain the security and safety of our premises, personnel, equipment and information.
If you are a registered representative in the securities industry: Uniform Application for Securities Industry Registration or Transfer (Form U4); Uniform Termination Notice for Securities Individuals (Form U5); Records from the Central Registration Depository (CRD) and FINRA's "Broker Check; Information collected by FINRA as part of its background check, including a description of physical characteristics, customer complaints and outcome; Information that you provide to us as required by the securities industry; Information from federal and state licensing organizations.	You Third parties such as securities regulators, SROs and federal and state licensing organizations.	To comply with legal requirements. To process your application for employment at offer stage.
Additional information as described in our policies and procedures.	You Third parties as stated in our policies and procedures.	To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information.
EMPLOYEES
Identifiers, such as your name, mailing address, email address, date of birth, marital status, telephone number(s), telephone number, and signature, as well as sensitive personal information such as your Social Security Number or passport number.	You	To identify you, communicate with you, process our payroll, and provide you with company-sponsored benefits. To comply with legal requirements.
Sensitive personal information, such as your bank account number.	You	To direct deposit your compensation into your bank account, if you so instruct.
Health and medical information.	You Health care providers	To provide you with benefits and process claims. To review and consider accommodations for non-standard work arrangements.
Commercial information, such as financial account numbers and transaction information, including account statements for securities brokerage accounts.	You Third party financial institutions	To comply with legal requirements To supervise our registered representative employees.
Professional or employment-related information about your professional qualifications and experience, and educational information about your degrees, and professional licenses, and your photograph.	You	To develop and promote our business relationships and in promotional materials relating to our business.
Commercial information concerning business-related travel and expenses submitted for reimbursement.	You	To administer internal financial management.
Visual information and images, such as photographs and videos from security cameras in certain locations in our offices and surrounding areas.	You	To maintain the security and safety of our premises, personnel, equipment, and information.
Visual information such as your photograph.	You	To identify our employees. To promote our business. To maintain the security of our premises and equipment.
Information regarding your activities using our electronic equipment or web servers, such as internet browsing history, emails and texts.	You	To monitor employee activities, to maintain the security of our equipment and information and to detect improper activity.
Additional information as described in our policies and procedures.	You Third parties as stated in our policies and procedures	To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information.
INDEPENDENT CONTRACTORS
Identifiers, such as your name, mailing address, e-mail address and telephone number(s).	You	To communicate with you during your work with Macquarie Group.
Identifiers, such as your name, mailing address, e-mail address, telephone number(s), signature, and sensitive personal information such as your Social Security Number / Tax Identification Number.	You	To process payment for goods or services that you provide to us. To comply with legal requirements.
Commercial information, such as your bank account information.	You	To process payments and deposit funds to your bank account, if you so instruct.
Your business name and independent contractor agreement with us.	You	To define our relationship with you, the scope of your work, payment method, payment schedule, deliverables schedule, the process for dealing with changes in scope, and other terms of your contract with us.
Visual information and images, such as photographs and videos from security cameras in certain locations in our offices and surrounding areas.	You	We use this information to maintain the security and safety of our premises, personnel, equipment and information.
Information regarding your activities using our electronic equipment or web servers, such as internet browsing history, emails and texts.	You	To monitor activities on Macquarie’s network, to maintain the security of our equipment and information and to detect improper activity.

Categories of personal information we have sold or shared in the last 12 months

We do not sell or share any California PI we collect from prospective employees, employees, or independent contractors in those roles.

If you have visited our public website, we have shared your IP address, the URL you came from, and your interaction with the website with analytics providers for their use in cross-context behavioral advertising across multiple websites. You can visit our Notice of Right to Opt-Out of Sale or Sharing here.

Consumers under the age of 16

We do not have actual knowledge that we sell or share the personal information of minors under 16 years of age.

Personal information disclosed for a business purpose

In the preceding twelve (12) months, we may have disclosed the following categories of personal information to our affiliates, service providers and/or third parties to whom you or your agents have authorized us to disclose your personal information:

Categories of Information That May Have Been Disclosed

We may have disclosed your identifiers and Internet or other similar network activity (anonymised where possible);
We may have disclosed your educational information, professional or employment-related information, and medical information;
We may have disclosed any other personal information on a confidential basis;
We may have disclosed aggregated and anonymised diversity data.

Business Purposes

To allow our external service providers to process data on our behalf and provide services to us, such as our payroll service providers, insurers, and other benefit providers (such as retirement, superannuation or pension plan administrators) and related advisers; and our bank and organisations that host our IT systems and data;
To allow our external service providers such as insurers, brokers, bankers, medical practitioners, benefit scheme managers and other service providers who may be providing operational, recruitment, training, employment screening, administrative, telecommunication, processing or human resources services or support to Macquarie;
To allow clients or potential clients of Macquarie to engage Macquarie for services on their behalf;
For the purpose of external email recipients performing services on behalf of Macquarie;
To a potential buyer of any part of our business or company for the purposes of evaluation – but only if we were to contemplate selling;
To law enforcement agencies, in order to respond to requests or where required by applicable laws, pursuant to court orders, or arbitral or tribunal orders or rules of procedure, or to government departments or agencies (including disclosures to tax and employment authorities), or any other regulatory bodies;
To our advisers – for example, to our lawyers for the purposes of seeking legal advice or to further Macquarie’s interests in legal proceedings or to our accountants for auditing purposes
To relevant regulators as part of a formal request;
To our service providers for the purpose of debugging, ensuring the security and integrity of our systems, and assessing efficiency of IT or business system device usage.

Sensitive personal information

We do not use or disclose sensitive personal information for any purpose other than as permitted by the California Privacy Rights Act.

Your rights

The right to know. You have the right to know what personal information we collect about you, including the categories of personal information collected, the categories of sources from which the personal information is collected, the business or commercial purpose for collecting, selling or sharing personal information, the categories of third parties to whom we disclose personal information, and the specific pieces of personal information that we have collected about you.
The right to delete. You have the right to delete personal information that we have collected from you, subject to certain exceptions.
The right to correct. You have the right to correct inaccurate personal information that we maintain about you.
The right to opt-out. If a business sells or shares your personal information to third parties, you have the right to opt-out of the sale or sharing of your California Personal Information. You can visit our Notice of Right to Out-Out of Sale or Sharing here.
The right to limit use of sensitive personal information. If a business uses or discloses sensitive personal information for reasons other than those permitted by the California Privacy Rights Act, you have the right to limit the use or disclosure of sensitive personal information. We do not use or disclose sensitive personal information for any purpose other than as permitted by the California Privacy Rights Act.
The right not to receive discriminatory treatment. You have the right not to receive discriminatory treatment by us for the exercise of privacy rights conferred by the California Privacy Rights Act, including the right not to be retaliated against for the exercise of your privacy rights.

How you can exercise your rights

To exercise your privacy rights, call us at 212-231-1778 or please e-mail hrservicedesk@macquarie.com.

We will confirm receipt of your request. We will acknowledge receipt of your request within 10 business days.

We will verify your identity. We will match pieces of personal information provided by you with personal information maintained by us that we have determined are reliable. We may also require that you submit a signed declaration under penalty of perjury stating that you are the individual whose personal information is the subject of the request. Our verification process will vary depending on the nature of your request and the sensitivity of the information.

We will respond. We will respond to your request no later than 45 calendar days after we receive the request. If we cannot respond to your request within that time, we may notify you that we may take up to an additional 45 calendar days to respond, and we will explain why we need additional time.

You may designate an authorized agent to submit a request on your behalf. You may authorize another person to submit a request to know, delete or correct your personal information. To have another person submit a request on your behalf, call us at 212-231-1778 or contact us by e-mail to hrservicedesk@macquarie.com and tell us that you would like to authorize another person to submit a consumer privacy request on your behalf.

How we process opt-out preference signals

An opt-out preference signal is a signal that is sent by a platform or browser that clearly communicates your choice to opt-out of the sale and sharing of personal information. We process opt-out preference signals in a frictionless manner. You can implement an opt-out preference signal through the privacy controls available on your web browser, or by downloading a browser extension that can be enabled to support your single opt-out preference signal. Your opt-out preference signal will apply to your browser. To learn more about how to implement opt-out preference signals and global privacy controls, please consult your browser’s privacy settings or visit Global Privacy Control .

Contact for more information

If you have questions or concerns please email hrservicedesk@macquarie.com.

Date California Employment Privacy Policy was last updated

October, 2024.