At Macquarie, we want our people to feel supported in their career journey, and that starts with the recruitment process. When you share your information with us, we want you to feel confident that you understand how we will collect, use and store it.
As the information that you share will be different depending on where you are in your recruitment journey, the way we manage and store your data may also change. There is more information on this below, but if you have any questions, you can contact us by email (privacy@macquarie.com), phone (+61 2 8550 5777) or post (Macquarie Careers, GPO Box 4294 Sydney NSW 1164 Australia).
There are many ways you could share your information with us during the recruitment process, from registering your interest in Macquarie events or employment opportunities, submitting an application or CV, taking part in a video or in-person interview, or even subscribing to content about Macquarie.
The information you supply may be limited to your contact details, or could include other additional information, such as your application data, right to work status and educational history. It may also include other personal information that you choose to provide (such as gender identity or information about adjustments or accommodations you may be seeking). We refer to all of this data as 'your information'.
Macquarie respects your privacy and security and will only collect, use and disclose your information where it is necessary to administer the recruitment process, send you the updates and information you’ve subscribed to such as Macquarie content or events, or where Macquarie has another legitimate interest in processing your information. These are some practical examples of legitimate purposes:
If you’re successful in securing a role, then your information will also be collected, used and disclosed as needed in relation to your employment or engagement with Macquarie.
In carrying out the above activities, your information may be controlled and processed by Macquarie staff as well as those we work with. This includes Macquarie's officers, affiliates, agents, contractors and service providers worldwide.
Where it is necessary for your information to be transferred to other locations, Macquarie will take steps to protect your information against misuse or loss and will comply with any relevant local law requirements.
If you apply for a role and your application is unsuccessful, Macquarie may retain your information on file for three years, subject to any local laws or regulatory expectations that are applicable in the location for that role. Macquarie may use this information to let you know about other roles that could be of interest to you. If you’d prefer Macquarie not to retain your information on file for these purposes, please get in touch to let us know.
If you decide to apply for another role while your information is on file, the storage period will re-start from the date of your most recent application to Macquarie. When the relevant storage period comes to an end, Macquarie will make best efforts to delete, anonymise or put your information ‘beyond use’ within three months. If your application is successful, Macquarie will retain your information as part of your employment records.
If you’ve subscribed to updates on roles, events or Macquarie content but haven’t applied for a role, then your information will be retained for two years; you will have the opportunity to opt out from receiving updates at any time. We’ll check in with you before that two-year period expires to see if you’d like to continue to receive updates. If we don’t hear from you, we’ll assume you’re no longer interested in receiving updates and will make best efforts to delete, anonymise or put your information ‘beyond use’ within three months.
If you are unsuccessful in applying for a role with Macquarie while you’re subscribed to updates, we will retain your information based on whichever retention period expires last out of the relevant retention period for an unsuccessful applicant and the relevant retention period for a subscriber.
If you secure employment with Macquarie while you’re subscribed to updates, Macquarie will retain your information as part of your employment records and you’ll continue to receive updates until you opt-out.
If, for any reason, you’re not comfortable with your information being used, collected, stored or disclosed in the ways described in this policy, please do not provide your information to Macquarie - you are not required by law to submit your information. Please note, however, that Macquarie may not be able to accept or process your application or requests if the necessary information is not supplied.
You may request access to your information (and the correction of incorrect information) at any time by contacting Macquarie at privacy@macquarie.com. If you are in the European Economic Area or the UK, you may also request that your information be transferred to another controller. Macquarie will address any such requests in accordance with any relevant obligations set out in the EU General Data Protection Regulation (GDPR).
If you are concerned about the way in which Macquarie has processed or used your personal information, you have the right to lodge a complaint with the Information Commissioner or other applicable regulatory authority in your location, if available.
If you’re interested in Macquarie’s approach to data privacy more broadly, you can also visit our Macquarie Group Privacy policy.
If you’re a California Resident, please also review this Notice at Collection of Personal Information, or if you’re applying for a role in China, please review the China Addendum to the Careers Privacy Policy.
Effective 1 January 2023
This Notice describes the personal information Macquarie Group collects from and about prospective employees who reside in California. We want you to understand the categories of personal information we collect and the purposes for which the information will be used. This Notice may be read in conjunction with the Macquarie Group Privacy Policy, which is accessible here and Macquarie’s California specific Addendum which is accessible here.
Prospective employees, who reside outside California should review the Macquarie Group Privacy Policy to understand the standards of privacy practice and security applicable to them.
| Categories of personal information we collect |
What we do with it | How long we keep it |
|---|---|---|
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If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Identifiers to verify that you are eligible to work in the United States, such as a Form I-9 and the information required by that form (including your date of birth and signature, as well as sensitive information such as your Social Security Number, and driver’s license or passport number). | To comply with legal requirements and to process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Educational information, such as the schools you have attended and your degrees, and professional or employment related information about your qualification and background, such as professional licenses and employment experience. | To determine your qualifications and make employment decisions. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Professional or employment-related information, such as references from previous employers, whether you have ever been sanctioned by a professional body, whether you are subject to any restrictive covenants, assessment results to measure your preferred working styles and aptitudes and information from your public social media accounts (such as LinkedIn, etc.). | To process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Information reported to us as a result of a consumer report or investigative consumer report that you authorize. | To process your application for employment at offer stage. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Voluntary identification of your race/ethnicity, gender, disability status and veteran status (you have the option to choose not to self-identify). | To comply with governmental record keeping and reporting requirements and to measure the effectiveness of our recruiting efforts. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Information concerning your legal authorization to work in the United States and whether you will require visa sponsorship now or in the future. | To comply with legal requirements / ensure that you are legally authorized to work in the United States. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Biometric information such as fingerprints. | To provide to securities regulators and, where permitted by federal, state and local law, to conduct a background check to determine whether to offer you a job. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Visual information, such as photographic images, closed circuit television obtained from security cameras in certain locations in our offices and surrounding areas. | To maintain the security and safety of our premises, personnel, equipment and information. | 30 days |
If you are a registered representative in the securities industry:
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If your application is unsuccessful, Macquarie may retain your information on file for 3 years. If your application is successful, Macquarie will retain your information for 10 years after the date employment ends. |
| Additional information as described in our policies and procedures. | To operate our business, maintain the security and safety of our premises, systems and employees, and protect the confidentiality of Macquarie Group information and our clients’ information. | If your application is unsuccessful, Macquarie may retain your information on file for 3 years. We retain all information related to your employment for 10 years after the date employment ends; we retain health and safety records for 30 years after the date employment ends. |
We do not sell, share or disclose to third parties any personal information we collect from prospective employees.
If you have visited our public website, we have shared your IP address, the URL you came from, and your interaction with the website with analytics providers for their use in cross-context behavioral advertising across multiple websites. Our Notice of Right to Opt-Out of Sale or Sharing is available here.
This China Addendum (“Addendum”) is a local supplement of the Careers Privacy Policy of Macquarie Group (“Careers Privacy Policy”) and intends to highlight the specific principles and rules that Macquarie (which includes Macquarie Investment Advisory (Beijing) Co. Ltd., Macquarie Investment Advisory (Beijing) Co. Ltd., Shanghai Branch, Macquarie Investment Consulting (Shanghai) Co. Ltd., Macquarie Commodities Trading (Shanghai) Co. Ltd., Macquarie Securities (Australia) Limited Shanghai Representative Office, and their branches, subsidiaries and related entities) (the “Company” or “we”) follows when processing your personal information during the recruitment process in accordance with the applicable laws of the People’s Republic of China (“China”, and for the purpose of this Addendum only, “China” refers to the mainland of the People’s Republic of China, excluding Hong Kong Special Administrative Region, Macau Administrative Region and Taiwan region).
Before you submit your resume and/or job application form to us, please read this Addendum carefully and understand the information provided herein. Please indicate your consent and separate consent to the specific processing activities described herein by checking the appropriate box and signing at the end of this Addendum.
"Sensitive personal information" is subject to special protection under Chinese law. Sensitive personal information means the personal information that, once disclosed or illegally used, is easy to infringe upon the personal dignity of natural persons or endanger the safety of human life and property, including such information as biometric identification, religious belief, specific identity, medical treatment and health, financial accounts, and whereabouts, as well as personal information of minors under the age of 14.
We need to process your sensitive personal information (including your identification document information, criminal records and information on civil proceedings to consider your job application and decide whether to enter into an employment contract with you. Without such information, we may not be able to proceed with your application.
We will not process your sensitive personal information unless we have obtained your separate consent or are otherwise required by applicable laws and regulations. We take strict measures to protect your sensitive personal information.
As Macquarie adopts a unified global human resources management framework, in order to consider and process your application, we need to provide your personal information to recipients located outside of China, including certain overseas affiliates of Macquarie group located outside of China.
In order to transfer your personal information to the overseas recipients, we will obtain your separate consent, and will ensure that the overseas recipients' processing of personal information meets the personal information protection standards prescribed by the applicable laws and regulations.
Names and contact details of the overseas recipients, the purposes and manners of processing, and the types of personal information to be transferred are set out in the below table.
| Recipient name | Contact details | Purpose and manner of processing | Types of personal information to be transferred |
|---|---|---|---|
| Macquarie Group Services Australia Pty Limited | privacy@macquarie.com | To implement regional and global human resources decisions, conduct background screenings and communicate with you about the recruitment and onboarding process, your personal information will be uploaded to information systems uniformly deployed by Macquarie group and be accessed by authorised Macquarie employees who need to review and process your information | All types of personal information as described in the Careers Privacy Policy |
| Sterling Risq | privacy@sterlingcheck.com | To conduct background check on shortlisted candidates | Personal details such as your name, date of birth and contact information |
You are entitled to a series of legal rights with respect to your personal information held by us, including the rights to:
You may exercise your rights by emailing us at privacy@macquarie.com.
